San Diego, CA, 92101
Job description
Litigation Legal Assistant
San Diego, CA
$65,000-$85,000
The Litigation Legal Assistant plays a crucial role by delivering administrative and legal support to attorneys and office personnel, acting as the primary contact for clients and visitors. We are seeking a candidate who is exceptionally organized, client-oriented, and adept at juggling multiple tasks with professionalism and confidentiality.
Key Responsibilities of the Litigation Legal Assistant:
- Confidentially assist legal personnel with administrative tasks.
- Draft documents and correspondence that require familiarity with legal language and formats, such as contracts, briefs, complaints, and motions.
- Handle eFiling in various state and federal courts.
- Compose and review documents for errors and clarity.
- Create tables of contents for briefs.
- Enter attorney billable hours into the 3E system.
- Oversee attorneys’ expense reimbursements.
- Manage attorneys’ calendars by scheduling appointments and helping coordinate depositions, court hearings, and other engagements, including reserving conference rooms and court reporters.
- Track court and filing deadlines while communicating with the docketing team as necessary.
- Sort, prioritize, and distribute incoming mail; prepare outgoing mail and shipping.
- Organize client files, collaborating with the records department for conflict checks, new matter openings, and file closures.
- Arrange travel plans as required.
- Maintain up-to-date contact information for attorneys.
- Perform general office tasks including faxing, photocopying, scanning, and document preparation.
- Follow administrative and recordkeeping procedures to document activities accurately.
- Provide additional secretarial support when needed.
- Collaborate with fellow administrative and secretarial staff, including billing associates and internal services personnel.
Litigation Legal Assistant Qualifications:
- A minimum of 4 years of experience in business litigation.
- Excellent attention to detail and command of grammar in all professional communications, including emails, documents, and data entry.
- Advanced skills in Microsoft Office Suite (Outlook, Word, Excel).
- Strong technical skills, with familiarity using firm-specific software and hardware, such as 3E, iManage, Kofax Power PDF, Emburse, Milana, and Forms Workflow preferred.
- Knowledgeable in legal terminology and procedures.
- Experienced in eFiling within state and federal court systems.
- Basic understanding of e-discovery practices.
- Possess strong analytical and communication capabilities.
- Exhibit exceptional organizational skills, with the ability to prioritize and fulfill tasks under tight deadlines.
- Basic proficiency in operating standard office equipment, including telephones, copiers, printers, scanners, faxes, and computers; skilled in internet research.
- Typing proficiency with a minimum speed of 60 words per minute.
STEMHUNTER is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, and gender expression), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. We comply with all applicable equal employment opportunity and affirmative action regulations.
